Secretary: Role Description

Secretary: Role Description

The office of Secretary is key to the smooth running of ISCA . It is essential that board meetings are arranged, managed & minuted effectively, transparently and to a high standard. The secretary role is important, involving regular interaction and collaboration with the President, Directors, Members and volunteers.

Role Requirements

If you would like to apply for this role, please review the Ordinary Director role, responsibilities and expectations document. The Secretary role will encompass those requirements and the following. These are the criteria by which applicants will be shortlisted and appointed. In your application, you should ensure that you demonstrate how you meet these requirements.

The role holder must show evidence of:

  • Understanding ISCA history, ethos and values
  • Commitment to furthering the values of the organisation

The role holder must show evidence of their ability to:

  • Attention to detail
  • Note-taking: written or electronic
  • Summarising verbal discussions
  • Organisation & delf-management
  • Managing others
  • Managing others’ workloads
  • Excellent IT skills – Google, Microsoft, Calendars, Zoom
  • Clear, concise and effective verbal and written communications
  • Time management
  • Tact and diplomacy
  • Able to use initiative
  • Problem-solving
  • Learn new skills and technical applications

The role holder must evidence experience of:

  • Minute-taking, report-writing or equivalent
  • Using collaborative tools (drive,
  • Writing minutes of meetings
  • Scheduling and organising meetings
  • Holding meetings on Zoom
  • Working in a remote team


  • Scheduling Board meetings
  • Producing agendas in advance of Board meetings
  • Attending Board meetings fortnightly or monthly throughout the year
  • Producing minutes promptly after Board meetings
  • Preparing Reports
  • Filing Documents
  • Managing centralised document repository (Google Drive/Sharepoint)
  • Developing administrative systems for the organisation
  • Organising the AGM
    Handling incoming enquiries
  • Issuing official correspondence on behalf of the organisation
  • Other tasks commensurate with the role
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